Grand Wines Case Study

Question: Discuss about the Grand Wines Case Study. Answers: Introduction: This assessment deals with the solution to the problem of Grand Wines Ltd. The Role of the Project Leader is to solve the three mentioned tasks respectively using SWOT Analysis, Project Charter and Preparing effective communicational plan for the organization. The significance of Australian Wine Industry is quite large; it is one of the largest exporters of wine in the world and 40% of their production is consumed domestically. Grand Wines Ltd operates all over NSW (New South Wales) and has wine and liquor stores all around the state. The major problem associated with Grand Wines Limited it is facing dissatisfaction from Customers and Sales Representative regarding ordering systems. And with the help of an effective wireless data entry systems they can communicate effectively with their customers and provide correct and valuable orders in the company database. SWOT Analysis: For Grand Wines Limited the execution of the Wireless Data Entry System leads to the business development and profit maximization. Utilization of this expertise helps the organization to decrease the time which it takes in delivering the inventory to the retailers and so the company can deal with market request properly without losing its valuable consumers. STRENGHTS WEAKNESS Less Delivery Time Increase in Sales Customer Satisfaction Good flow of Communication Cost Reduction Reducing Direct Contact of Sales Loss of Data Delays in Delivery Vulnerability of Equipment Development, Implementation Maintenance Cost OPPORTUNITY THREATS Time Saving for Sales Representative Collection of more Data Decreased Delay in Stock Delivery Real Time Streaming of Field Data Faster Data Distribution to Field Operatives Risk of Data Loss during Transfer Integration Growing Technical Dependency Regular updating of Systems Insufficient well trained Field Operatives Hiring of Server Supervisor Project Charter: Title of the Project: Implementation of Wireless Data Entry System Duration of the Project: Please fill up Budget: Existing budget for the project is $60000.00AUD Name of the Project Manager: Please fill up Email: Please fill up Project Objectives: The execution of Wireless Data Entry System as well as its operation in Grand Wines Limited is to reduce the length of time taken by the sales representative while placing an order in the database. The Sales Representative mainly collects data from the retailers and place them manually on the database. The primary objective of this project is Time Management and reduction of cost. This application of Wireless Data Entry System consist of procuring orders efficiently and on the time delivery, accuracy of order, availability of stock and satisfaction of customer are the main purpose and result of this project (Olsen et al., 2016). Project Deliverables: Major Deliverable I Deliverable Description Research Research on Survey will assist to accept the facial appearance and contents of the project. Testing Testing the product before launching it into the System will help to identify the troubles and short coming of the system. Resources All the resources and essential information on the usage of wireless device and wireless data entry system must be accessible to the stakeholders. Scrutiny Scrutiny of various Wireless Data Entry devices existing in the market. Budget From the available budget spending half of the money on products like devices and software Success Measures: Project completes within the given time frame. The Project completes with the given budget that is $60000.00 AUD Stakeholders of this plan are pleased at the end of the project. Increase of Sales of Grand Wines Limited after accomplishment of this System. Satisfaction and retention of Customers (Chong., 2014). Stakeholder List: The Stakeholders of the Grand Wines Limited consists of the CEO of Grand Wines Limited, Sponsors, Grand Wines Project Manager (PM), Team Leader, Marketing Specialist, Financial Advisor and parts of Research and Development Department Team. Approach of the Project: Surveying about the application of Wireless Data Entry System. In developing Software to make sure if there is a loop hole in the Data Entry System. Analyzing the suitable payback time of Grand Wines Limited by way of reduction of costs. Recruiting Training Customer Service employees regarding the use of Wireless Data Entry System and Device (Chong., 2014). Sign-Off: On this project charter all the above Stakeholders are supposed to sign in the respected mentioned part of the table. Communication Plan: Plan Purpose: The main reason behind this plan is to satisfy the Sales Representatives and Customer as they are really dissatisfied with the manual order system of Grand Wines Limited. The plan is to implement Wireless Data Entry System which will accumulate lots of time and money of the company. After the end of this project Grand Wines Limited can increase it income as the Sales Representative will be capable to order the necessary stock in straight amount of time for delivery. As the project deal with the Sales Representative it will follow a downward upward communication (Bruke., 2013). Identification of Stakeholders: The information is mainly associated with Sales Representative, Team Members, class professor and Project Sponsor those will implement the project on the field and will provide adequate feedback and reviews of how well the communication is actually happening. Communication Requirement: Server: For the implementation of the plan the remote server is necessary to be located in the head office for data storage and transfer. Application: Application of Data Entry Software or application in the Data Entry Devices is compulsory for the server. Hardware: Wireless Data Entry Devices and Computers are also needed. Security: As Wireless machinery is associated with high danger about security system. Proper security instrument to monitor the system is required (Bruke., 2013). Information to be Shared: Transfer of information will be mostly in form of Verbal Communication over the phone in this project. The frequency of the information exchange will take place as and when needed. The Sales Representative will communicate mostly in the field or in the head office. Purpose of Communication: The pain purpose of the communication is to understand the scenario in the field while using wireless data entry system how well the sale representative is effective of the change. The communication will take place mostly over the phone. Without proper communication the project evaluation will not be weighted so it is necessary to complete the project successfully good communication throughout the project is required (Bruke., 2013). Change Management: It will be difficult in adapting to the change suddenly but with time the representative will get a hold of the technology and will be efficient. The team will communicate the plan with the help of email and before implementing the plan a physical meeting will be arranged. Changes in the plan may take place like change of devices or software so it necessary for the project manager to discuss all the changes with the Stakeholders and to make decisions accordingly keeping in mind the available budget and time (Bruke., 2013). Meeting Agenda: The main objective of the team is to complete the project with the available budget and within the given time frame and with the minimum payback period. The team will highlight the advantage of using wireless data system, then training the sales representative and showing the product characteristics and implications. Conclusion: A Wireless Data Entry System is one of the most important and influential factor for any organization to sustain and develop. It is one of the tool by which efficiency is increased in an organization. For Grand Wines Limited it will lead to business growth and profit and it will also satisfy the customers. With the implementation of the Wireless System the Sales Representative can decrease the time of delivery. Sales Representative will get the information of at what time the stock is incoming or additional facts required to be composed which can set aside lots of time and money for transportation and communication. By being one of the leading brands in Australia Grand Wines Limited business will grow rapidly and smoothly after implementation of the Wireless Data Entry System in their Organization. References: Bredillet, C., Tywoniak, S., Dwivedula, R. (2015). What is a good project manager? An Aristotelian perspective.International Journal of Project Management,33(2), 254-266. Brennan, J. J., Siebert, W. H., Cerrone, M. C., Williams, J. R. (2013).U.S. Patent No. 8,509,744. Washington, DC: U.S. Patent and Trademark Office. Burke, R. (2013). Project management: planning and control techniques.New Jersey, USA. Chong, S. (2014). 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